GrokoryAI · Physio Retention System · Built in Australia

Stop good patients drifting off before the plan is done.

48 ready-to-send patient messages and front-desk scripts covering the seven points where patients leak out of their plan, from the first booking through to discharge. Plus a Retention Assistant prompt for anything they don't cover, a 9-stage First-Visit-to-Discharge workflow, a Quick Reference Sheet, and four bonus extras. No new software. No monthly fee. Open it on your phone, swap the details, send.

Get the System · $49 See what's inside A$49one-time

One-time payment · Instant download · No subscription · 14-day money-back guarantee

Physio Retention System: 48 patient messages and front-desk scripts, a Retention Assistant prompt, and a 9-stage First-Visit-to-Discharge workflow for Australian physiotherapy clinics

48 messages & scripts · Retention Assistant prompt · 9-stage workflow · Quick Reference Sheet · 4 bonus extras

Built for

Physiotherapy clinics with a finishing problem.

Not a new-patient problem. The patients you already won, quietly stopping two or three visits before their plan is done.

Owner-practitioners

Principal physios still treating a full list who can't personally chase every patient who drifts off. Give the front desk the words for the moment that matters.

Practice managers

The person running reception, rebooking and recall. A ready library that sounds warm and human, like a good clinic that remembers you, never like a call centre.

Multi-practitioner clinics

Clinics where retention depends on everyone doing the same thing. One system, one standard, so every patient gets the same follow-through.

What you get

48 messages. One system. Forty-nine dollars.

01 · The Vault

48 patient messages and front-desk scripts, mapped to the 7 places patients drop off.

First-visit expectations
Rebooking at the desk
The written plan
Between-visit contact & adherence
Showing progress
Financial clarity (private health, WorkCover, NDIS, DVA)
Lapsed-patient recall
Appointment logistics

02 · Retention Assistant

An AI message-writer for anything the vault doesn't cover.

Paste it once into ChatGPT (the free version is fine). It writes in a warm, plain tone, like a practitioner who remembers you
Describe the situation and it drafts the message, plus a shorter, more direct version
Built to never give clinical advice or promise a health outcome
Works on any phone or computer, with no software to install

03 · First-Visit-to-Discharge Workflow

The 9-stage rhythm that carries a patient from booking to discharge.

Day -1/0Booking confirmed. Set day one as where you map the whole plan, not a one-off fix.
Day 0First visit. Agree the goal, hand over a written plan, rebook before they leave.
Day 1Day-after check-in. Normalise early soreness, point to the home exercises.
OngoingBetween visits. One structured touchpoint per gap. Never let a week pass in silence.
Visit 2-3First milestone. Show a concrete, measurable win so they see the plan working.
HalfwayRe-assessment. Re-check progress, update the plan, reinforce the second half.
Final visitsNear completion. Recap how far they've come and lock in the last appointments.
End of planDischarge. Close the loop well, give a maintenance steer, leave the door open.
If lapsedRecall. From one week missed. Most lapsed patients drifted, they didn't decide to quit.

04 · Quick Reference Sheet + 4 Bonus Extras

Fast phone access, plus scripts for the highest-leverage moments.

Quick Reference Sheet: your 10 most-used messages on one page, saved to the front-desk phone
The First-Visit Retention Script: the five spoken minutes that decide whether a patient starts a course or has a one-off look
The Rebooking Desk Card: print it, keep it at reception, book the next visit before they leave the room
The 30-Day Lapsed-Patient Win-Back Sequence: a timed recall run you use once, then stop
The Money-Conversation Scripts: handle cost openly so it stops being the silent reason patients quit

Get the System · $49 PDF + editable Word doc · instant download

Honest answers

The questions clinic owners ask first.

Is this just a document full of templates?

No. The 48 messages and front-desk scripts cover the everyday situations that quietly cost clinics patients, from first-visit expectations through to lapsed-patient recall. The Retention Assistant prompt handles anything they don't. Paste it into ChatGPT, describe the situation, and it drafts the message in a warm, plain tone.

Do I need a paid ChatGPT plan?

No. The free version of ChatGPT works fine. If you already pay for Plus or Claude, it works there too.

Is any of this clinical advice?

No. Every message is administrative and supportive. Treatment decisions always rest with the treating practitioner, and the Retention Assistant is built to never give clinical advice or promise a health outcome. It handles the wording, you handle the clinical detail.

Can I text my patients like this?

Only patients who have agreed to be contacted. Get consent at intake, honour opt-outs straight away, and keep reminders and recall inside the Privacy Act and Spam Act. The system is written around that, because good retention and good compliance are the same habit.

Will it fit an Australian physio clinic?

It is written here, in plain Australian English, for physiotherapy clinics. Private-health rebates, WorkCover, NDIS and DVA funding are all handled in the money scripts. Swap the bracketed details into your clinic once and you are set.

Why only $49?

Because at $49 you will actually use it. We would rather a thousand clinics keep more patients on plan, and a handful eventually bring us in for the full done-for-you system, than charge $500 and have it sit in a downloads folder.

Get it now

Forty-eight messages. One system. Fewer patients drifting off.

Instant download. No subscription. No upsell page. Just the messages, the scripts, the prompt, the workflow, and the four bonuses.

Get the System · $49

14-day money-back guarantee · use it for two weeks, keep the files even if you refund